Tags, Fields & Templates

TiniVault gives you three flexible tools to organise your items and make data entry consistent:

• Tags — coloured labels for quick categorisation
• Fields — custom properties that store specific information about items
• Templates — pre-configured blueprints that make creating similar items much faster

Tags

Tags are coloured labels you can attach to any item. They're perfect for quick categorisation — things like #warranty, #appliance, #documents, #kitchen, #car.

Creating Tags

1. Go to Settings → Tags in the sidebar navigation
2. Click New Tag
3. Enter a name for the tag
4. A random colour is auto-picked from a curated palette, preferring colours not already used. Click the dice icon to re-roll, or click the colour swatch to pick manually
5. Click Save

Editing Tags

1. Go to Settings → Tags in the sidebar
2. Click the edit icon (pencil) next to the tag you want to change
3. Update the name or colour
4. Click Save

Deleting Tags

1. Go to Settings → Tags in the sidebar
2. Click the delete icon (trash) next to the tag
3. Confirm the deletion

WARNING

Deleting a tag removes it from all items that currently have that tag.

Assigning Tags to Items

Tags can be assigned in the New Item or Edit Item dialogs:

1. Click the Tags area in the dialog
2. Type to search for a tag, or scroll through the list
3. Click a tag to add it to the item
4. Click it again to remove it

Filtering by Tags

Use the Search & Views page to filter items by tag. In the filter panel, use:

• Include tags to show only items with those tags
• Exclude tags to hide items with those tags

Custom Fields

Fields are custom properties you can add to any item. Unlike fixed-schema apps, TiniVault lets you create any fields you need.

Available field types:

Type	Use it for	Example
Text	Names, descriptions, model numbers	"Samsung WW90T554"
Long text	Multi-line notes	"Bought from the shop on the high street…"
Number	Quantities, measurements, ratings	4 (rooms), 2.5 (litres)
Monetary	Prices, costs, values with a currency	£850.00 GBP
Date	Dates, deadlines, expiry dates	2027-03-15
Date & time	A date with a time of day	2027-03-15 14:30
Yes/No	Yes/no questions, toggles	"Under warranty: Yes"
Item Reference	A link to one other item	"Linked to: [Washing Machine]"
Item References	Links to several other items	"Covers: [Fridge], [Oven]"
File	A file attached directly to the field	warranty.pdf

Creating Fields

1. Go to Settings → Fields in the sidebar navigation
2. Click New Field
3. Enter a field name (e.g., "Purchase Price", "Expiry Date", "Model Number")
4. Choose the field type from the dropdown
5. Click Save

The new field is now available to add to any item.

Renaming Fields

1. Go to Settings → Fields in the sidebar
2. Click the edit icon next to the field
3. Enter the new name
4. Click Rename

INFO

Renaming a field automatically updates the field name on all items that use it. Your data is preserved — only the label changes.

Deleting Fields

1. Go to Settings → Fields in the sidebar
2. Click the delete icon next to the field
3. Confirm the deletion

WARNING

Deleting a field removes it and all its values from every item that has that field. This cannot be undone.

Per-item custom fields

Sometimes you just want to jot a one-off property on a single item without first defining a reusable field. Custom fields let you do exactly that — type a name and a value right on the item. They live in the same list as the item's catalog fields in both the editor and the read-only view; a small item icon marks them apart.

These are different from reusable Fields:

	Catalog Fields	Custom fields (per-item)
Where defined	The Fields page, reused across items	Inline on the item itself
Type	Full type set (text, long text, number, monetary, date, date & time, yes/no, item reference(s), file)	The same full type set
Sort / filter	Sortable and filterable in search	Not sortable or filterable
Quick search	Found by quick search	Found by quick search (by value)
Best for	Properties you track on many items	One-off notes specific to a single item

Adding a custom field:

1. Open an item editor — either while creating a new item or by opening an existing item and clicking Edit
2. Open the + Field dropdown below the field list and click Custom Field
3. A small popup opens — enter the field name, pick a type (text, long text, number, monetary, date, date & time, yes/no, item reference, item references, file), and confirm
4. Enter the value on the row that appears, using the type-appropriate input (date picker, amount + currency, yes/no, an item picker for references, a file upload, …)
5. Tap the field name anytime to rename it or change its type (changing the type clears the value), drag the handle to reorder it anywhere in the merged list, or use the × to remove
6. Click Save

Each row reads like a regular field — the name as a label with its typed value below. A name must be unique on that item across both catalog and custom fields (case-insensitive); the rename popup blocks a duplicate before you can confirm. Custom fields support the same types as reusable Fields, including links to other items (single or multiple) and file attachments — a custom item reference shows the target's name in the view and lists this item under the target's Referenced By. Custom fields show up (formatted by type) in the item's read-only view and their values are matched by quick search, but they intentionally don't appear in sort/filter pickers (use a typed Field when you need to sort or filter).

INFO

Custom fields can be added while creating an item or when editing an existing one. To sort or filter on a property, define a reusable Field instead.

Templates

Templates are blueprints that define which fields and tags to apply when creating a new item of a particular type. Instead of manually adding the same fields every time you create an appliance, you create an "Appliance" template once and reuse it.

Creating Templates

1. Go to Settings → Templates in the sidebar navigation
2. Click New Template
3. Enter a template name (e.g., "Appliance", "Vehicle", "Insurance Policy")
4. In the Fields tab, add the fields this template should include
5. In the Tags tab, add the tags to apply automatically
6. Click Save

Using Templates When Creating Items

1. Click + to open the New Item dialog
2. In the Template dropdown, select your template
3. The template's fields and tags are added automatically
4. Fill in the values and save

The item is completely independent after creation — you can add more fields, remove fields, and change tags without affecting the template.

Editing Templates

1. Go to Settings → Templates in the sidebar
2. Click the template name or edit icon
3. Add, remove, or reorder fields in the Fields tab
4. Update default tags in the Tags tab
5. Click Save

TIP

Editing a template does not change any existing items. Only items created after the edit will use the updated template structure.

Save As Template

Already have an item set up the way you like it? You can save it as a template for future use:

1. Open the item to view its details
2. Open the Actions menu (⋮) in the dialog header and choose Save as Template
3. Give the template a name
4. The template is saved with the item's current fields