Search & Views

TiniVault gives you powerful tools to find exactly what you're looking for. Whether you want a quick search from any page or a complex filter to find items matching specific criteria, it's all available.

Quick Search

The search bar in the top navigation is always available from any page. It's the fastest way to find a specific item when you know its name.

How it works:

1. Click the search bar at the top of the screen (or press the search icon on mobile)
2. Start typing — suggestions appear after a short delay
3. Use the arrow keys (↑ ↓) to navigate the suggestions
4. Press Enter to open the highlighted item, or click a suggestion
5. Press Escape to close the suggestions

The suggestions show:

• Items matching your search text
• Recently viewed items — items you've opened recently appear at the top

Smart matching:

• Accent-insensitive — typing dao also finds Đào, đào, or DAO. Works for Vietnamese names and any accented text.
• Prefix match — typing lap matches laptop, Lapland, etc., as you type.
• Searches item fields too — the search looks inside field values, not just item names — including per-item custom field values. When the match is in a field, the matching word is shown highlighted beneath the item name so you can see why it matched.
• Best matches first — name matches rank higher than field-value matches. Closer prefix matches rank higher than looser ones.

Advanced Search

The full Search page gives you complete control over what to find.

Text Search

Type in the search box to search across all item names and field values. Results update as you type.

Filters

The filter panel (click Filters or the funnel icon) lets you build precise queries:

Tag filters:

• Include tags — only show items that have these tags
• Exclude tags — hide items that have these tags

You can also click any tag badge on a search result, item card, or in the View Item dialog to instantly filter by that tag — it sets the tag in Include tags.

Field filters: Add one or more filter rules to narrow results by field values:

1. Click Add Rule
2. Choose a field from the dropdown
3. Select an operator (e.g., "equals", "greater than", "contains", "before")
4. Enter the value to filter by

You can add as many rules as you need. All rules are combined (items must match all rules).

Relative dates

Date and date-time fields also offer within last and within next operators. Instead of picking a calendar date, you enter a number and a unit (days, months, or years) — e.g. "Expiry Date within next 30 days" matches everything due in the coming month, and the window rolls forward automatically each day.

INFO

The field dropdown lists your reusable catalog fields only. Per-item custom fields can't be used as filter rules or sort keys — their values are still found by quick search, but if you need to sort or filter on a property, define a reusable Field for it instead.

Examples:

• Find all warranties: Tag includes "warranty"
• Find items expiring soon: Field "Expiry Date" is before "2025-12-31" — or "Expiry Date" within next "30" days
• Find appliances over a certain price: Field "Price" is greater than "500"
• Find items NOT made by a specific brand: Field "Brand" not equals "Samsung"
• Find items without a keyword in notes: Field "Notes" not contains "obsolete"
• Find items that are not in stock: Field "In Stock" not equals "Yes" (matches items marked No or with no value)

Sorting

Click the Sort button to change the order of results:

• Sort by item name, creation date, or any field value
• Toggle between ascending and descending order

View Modes

You can display search results in three different ways:

Table View

The default view shows items in a table layout with:

• Item name
• Tags
• Selected field values in columns
• Thumbnail preview (if available)

Table view is best for scanning many items quickly or comparing field values.

Card View

Card view displays items as a grid of cards, each showing:

• A thumbnail image (if available)
• Item name
• Tags (with a "+N more" indicator if there are many)

Card view is best for visually browsing items, especially when thumbnails are important.

List View

List view shows one wide card per row — a larger thumbnail alongside the item name, tags, and all of your selected field values. Every card shows the same fields (an empty value appears as a dash), so it combines the rich detail of the table with bigger imagery.

List view is best when you want to see more detail per item without losing the thumbnail.

Switching views: Use the Table / Card / List buttons in the filter panel, or click the view-mode icon in the chip bar to cycle between modes.

Saved Views

If you frequently use the same search — like "all warranties" or "appliances purchased this year" — you can save it as a Saved View for one-click access.

Saving a View

1. Set up your search with filters as desired
2. Click Save View (or the bookmark icon)
3. Give the view a name (e.g., "Warranties Expiring Soon")
4. Choose an icon from the icon picker
5. Click Save

The view is saved and appears in your sidebar.

Accessing Saved Views

Saved views appear in the left sidebar under their group (if assigned to a group). Click a saved view to instantly load its search results.

Each saved view has its own URL, so you can bookmark it in your browser.

Editing a Saved View

Open a saved view, then click Edit View to modify:

• The view name and icon
• The search query (filters, sort order, view mode)

Quick actions save automatically

The quick-access controls on the view's chip bar — view mode (Table/Card/List), sort, and the tags toggle — save to the view the moment you change them, so your display preferences just stick. (This only happens when the view has no other pending changes.)

Unsaved changes

If you modify a saved view's filters (search text, tags, or filter rules) without saving, a small indicator appears to remind you that you have unsaved changes. Click Save View to update the saved query, or navigate away to discard changes.

Forking a View (Save As New)

Want a new view that starts from the one you're looking at — same filters, but tweaked? Use Save as new view:

1. Open the view and adjust filters / sort / columns however you like
2. Click the ⋮ kebab button next to Save in the filter sidebar
3. Choose Save as new view…
4. The dialog opens prefilled with "Original Name (copy)" — keep it or rename
5. Click Save

The new view is created with your current filter state and you land on it immediately. The original view is untouched.

Deleting a Saved View

Open the saved view, click Edit View, then click Delete at the bottom of the dialog.

View Groups

View groups let you organise your saved views into sections — perfect if you have many saved views covering different areas of your household.

Creating a View Group

1. Click the + icon next to "View Groups" in the sidebar, or go to Manage Groups
2. Give the group a name (e.g., "Appliances", "Documents", "Finance")
3. Choose an icon
4. Select whether to show on the sidebar and/or dashboard
5. Click Save

Adding Views to a Group

1. Open a saved view
2. Click Edit View
3. In the Group section, select a group
4. Save

View Groups on the Sidebar

Groups with sidebar display enabled appear in the left navigation, with their saved views nested underneath. Click a view to load it instantly. A group only shows up once it has at least one view — empty groups stay hidden until you add one (you can still manage them from Manage Groups).

View Groups on the Dashboard

Groups with dashboard display enabled appear as cards on the main dashboard, showing each view with its current item count at a glance. As on the sidebar, a group with no views is hidden until you add one.